Upon completion of your Fire Risk Assessment and your Significant Findings you
may need to prepare an Action Plan.
The action plan will focus on the areas where risk has been
identified, detailing the preventative and protective measures required to
reduce risk to an acceptable level. The measures identified will be carried out,
in order of priority, and a reasonable time scale for completion of each will be
detailed. Where the Enforcing Authority agrees to such a plan, then
this should be formally agreed and signed up to, by both parties.
Enforcing Authority disagrees with the findings of the risk assessment,
negotiation with the responsible person will commence so it can be agreed what preventive
and protective measures should be implemented within an agreed time scale. The inspector
having discussed, modified (where necessary) and agreed the measures and time scales
proposed, may confirm these facts to the responsible person in the form of an action plan
prepared by the Authority.
Where an action plan exists or is proposed, the relationship between the
inspecting officer and the ‘responsible person’ must be viewed as a partnership.
As part of this partnership, both sides need to be in a position to agree to
accept the findings of the fire risk assessment and the projected time scale for
completion/implementation of the measures identified in the action plan. These
will need to be placed in order of priority for completion, and may include
interim measures prior to long term or permanent measures being implemented.
An Action Plan must ensure that:
- Immediate failures to control risk or comply with the law are dealt with.
- The cause of the risk has been addressed.
- The action details the most serious risks in order of priority, and in
- Any underlying problems are adequately addressed.
The Action Plan must also target the actions; i.e.
- Take account of the scale of the failures, e.g. were they simple, single
or multiple failures, and
- deal with the fundamental cause of the problem(s), e.g. inadequate fire
precautions, risk control systems or management arrangements.
Finally, the Action Plan must set realistic timescales which should reflect:
- The nature of the imminent risk, and
- the resource impact to the responsible person.