Capability Assets' Managed ServiceMerseyside Fire and Rescue Authority UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types Notice identifier: 2026/S 000-049946 Procurement identifier (OCID): ocds-h6vhtk-06938c (view related notices) Published 27 May 2026, 5:02pm
ScopeDescriptionMerseyside Fire and Rescue Authority (The Authority) as Lead Authority for National Resilience, seeks to identify a Prime Contractor to provide a Capability Assets' Managed Service. The requirements are for the maintenance, repair and servicing of the National Resilience fleet of vehicles and associated equipment. The core requirements of this contract are to provide routine and unplanned maintenance, repair and servicing throughout the life of the contract. The Authority deems that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) provisions may apply to this contract.
Total value (estimated)
Above the relevant threshold
Contract dates (estimated)1 October 2028 to 30 September 2038 Possible extension to 30 September 2048 20 years
Main procurement categoryServices
CPV classifications34300000 - Parts and accessories for vehicles and their engines 35110000 - Firefighting, rescue and safety equipment 48000000 - Software package and information systems 50110000 - Repair and maintenance services of motor vehicles and associated equipment 60112000 - Public road transport services 60130000 - Special-purpose road passenger-transport services 60180000 - Hire of goods-transport vehicles with driver 63100000 - Cargo handling and storage services 72000000 - IT services: consulting, software development, Internet and support 79212000 - Auditing services 79342300 - Customer services 79512000 - Call centre 80511000 - Staff training services
Contract locations
UKC - North East (England) UKD - North West (England) UKE - Yorkshire and the Humber UKF - East Midlands (England) UKG - West Midlands (England) UKH - East of England UKI - London UKJ - South East (England) UKK - South West (England)
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Transforming Public Procurement |
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Webinars for suppliers and other external organisations The Procurement Act 2023 will go live on 24 February 2025. To support readiness for the new regime, the Cabinet Office are running two webinars for suppliers and other external organisations in January. These sessions will focus primarily on what the key changes are, how the central digital platform will work (featuring a live demonstration), and will be an opportunity to ask questions on your own preparations for go-live. The Cabinet Office will record the sessions and make a recording available via their web pages on GOV.UK for those unable to attend. You can book your place using the links below: Thursday, 23 January 2025 (10.30-11.30) Friday, 24 January 2025 (11.00-12.00) Please do forward the links to colleagues and other organisations who you feel would benefit from attending these events. To make it easy for suppliers to find this information, the Cabinet Office have created a dedicated supplier information page on GOV.UK. They will continue to add information as we get closer to go-live, including our ‘how to’ videos, so please do bookmark and check back for further updates. |
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MFRA’s Procurement team provides a professional procurement service to its clients, which includes risk management and the provision of commercial advice.
Procurement manages the supplier base, supports business development, with due consideration of the requirements of small or medium-sized enterprise and ensures consistency with national guidelines, and contributes to collaborative procurement opportunities with other authorities as necessary to develop and implement regional joint agreements.
MFRA is responsible for purchasing a wide range of products and services, including:
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· IT supplies and services |
· Uniform |
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· Estate services |
· PPE (Personal Protective Equipment) |
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· Operational equipment |
· Training services |
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· Vehicles |
· Consultancy |
Such goods and services are used in the normal daily activities of the Fire Service as well as for its involvement with
- International Search And Rescue
- National Resilience including Urban Search And Rescue
Collaboration
MFRA's Procurement team works closely with other North West Fire and Rescue Authorities (Cheshire, Cumbria, Greater Manchester, Lancashire and Northern Ireland) to collaborate on procurement activity.
MFRA also collaborates with other emergency services, local authorities and public bodies when it is advantageous to do so.
Occasionally it’s appropriate for MFRA to utilise existing collaborative Framework Agreements or Contracts, such as those provided by public buying organisations.
Governance
MFRA has a procurement strategy MFRA Procurement strategy that defines the Procurement function’s role to deliver MFRA's commitment to providing best value for money. The strategy identifies procurement's priorities aligning with local, regional and national procurement policy and the critical actions required to deliver the strategy.
As a public sector organisation, MFRA has to ensure it undertakes procurement activity in a transparent, fair and equitable way, complying with the Public Contracts Regulations 2015, as well as internal procedures. MFRA sets out the way it buys goods, works and services in its Contract Standing Orders ; some general guidance is provided below.
Routes to market
MFRA uses a web-based e-procurement platform (ProContract by Proactis) for all its openly advertised opportunities. We advocate that all potential suppliers to the North West Fire Authorities register on our e-procurement platform. Unless your organisation is already registered this can be done by accessing the registration page Guidance about registration can be found in Supplier Help
Please note that there is no charge to register but the registration process must be fully completed to allow the system to alert you of potential tender opportunities. Suppliers must ensure their contact details are kept up-to-date to receive alerts. Once registered, suppliers can browse through contract notices free of charge and express an interest to participate in the advertised opportunities. Please note that MFRA uses Common Procurement Vocabulary (CPV) codes to categorize its contract opportunities.
Every current contract opportunity can be accessed by navigating to The Chest portal and then in the ‘Narrow your results’ section, selecting Merseyside Fire and Rescue Service.
The degree of additional advertising for open competition depends on the contract’s estimated value and as a minimum consists of:
- Publishing a notice in Contracts Finder for goods or services between £50,000 and £179,087 (£214,904 inc. VAT)
- Publishing a notice in the Find a Tender service for goods or services over this value;
- Publishing a notice in Contracts Finder for Works between £50,000 and £4,477,174 (£5,372,609 inc. VAT)
- Publishing a notice in the Find a Tender service for Works over this value.
MFRA also uses compliant framework agreements to purchase goods, services and/or works using call-off contracts. Typically, these agreements are available from Yorkshire Purchasing Organisation (YPO), Crown Commercial Services (CCS) including those available from the Digital Marketplace, Eastern Shires Purchasing Organisation (ESPO) or other public buying organisations. If a framework is used then guidelines for that framework are followed.
When a contract has been awarded a notice will be published in Contracts Finder or in Find a Tender service as appropriate. A listing of all MFRA’ current contracts can viewed by accessing The Chest Contracts register and then then in the ‘Narrow your results’ section, selecting Merseyside Fire and Rescue Service.
Tender Procedures
The procurement process can take one of two routes:
Route 1: Single-Stage Process
Advertisement - Invitation to Tender
Route 2: Multi-stage Process
Advertisement - Suitability Assessment - Invitation to Tender
For the vast majority of tendering opportunities either the Open procedure or the Restricted procedure will apply. Under particular circumstances, other procedures can be used.
Open Procedure
Advertisement - Invitation to Tender (incorporating a Suitability Assessment or Standard Selection Questionnaire)
Restricted Procedure
Advertisement – Suitability Questionnaire / Standard Selection Questionnaire - Invitation to Tender
For this procedure a Suitability Assessment or a Standard Selection Questionnaire will assess the potential suppliers and only a nominated number of bidders will be invited to a tender.
Please see Procurement Policy Note 03/24 to view the questions asked in the Suitability Assessment or Standard Selection Questionnaire. Typically, suppliers will be asked to confirm that they are currently trading profitably or making a surplus and that their turnover is at least as much as the value of the contract. The minimum insurance requirements for the particular contract opportunity will also be stated.
The process may also involve other activities such as bidder days, user trials and clarification meetings, if deemed appropriate. All bidders will be aware of these requirements at an early stage in the procurement process.
Bidders will need to submit a completed tender response to the ProContract portal by the time and date specified for the bid to be considered. There is more guidance for suppliers regarding the completion of tenders available in our Helpful Hints sheet.
MFRA opens all electronically sealed bids and commences the evaluation of responses following the return deadline. Evaluation is undertaken by a panel of suitably qualified and experienced officers according to the contract award criteria specified in the tender documentation. All tender evaluation will use a Most Economically Advantageous Tender (MEAT) approach that requires MFRA to determine the relative weightings for quality and price (cost). The weightings will vary on each procurement depending on the goods, services and/or works being procured.
Once evaluation is complete, the bidder(s) with the highest score will become the preferred bidder(s). Internal requisite approval to award the contract will be obtained and all bidders will be notified of the outcome.
A legally binding contract will be agreed with the preferred bidder(s) and business can then commence.
Documentation
MFRA uses a range of standard templates to undertake its business with suppliers. These templates are updated and amended as required for each contract.
All purchase orders are subject to MFRA’s standard terms and conditions for supply. The minimum insurance levels required by MFRA follow:
- Public Liability £5,000,000
- Product Liability £5,000,000
- Professional Indemnity £2,000,000 (as required)